West Kowloon Cultural District Authority

Executive Assistant (Ref:19302)

03/01/2020
Kowloon (Tsim Sha Tsui)




You will be responsible for:

  • maintaining the Chief Financial Officer (CFO)’s schedule for various Committees/Taskforces and subsidiaries Board meetings and coordinate the communications with Finance Services Division and other departments;
  • preparing documentation for various board and committee/taskforce meetings including agenda, meeting papers, chairman’s brief, reports and leading the logistical arrangement and related secretariat duties independently;
  • arranging meetings, preparing meeting materials and powerpoint slides for committee meetings; and taking meeting minutes;
  • assisting the CFO to ensure efficient daily operation of the division including co-ordination with department heads for CFO to present financial, IT and Development reports for management information and timely preparation and processing of division/department expenses and invoices, in compliance with the Authority’s internal policies and procedures;
  • arranging division/department meetings on a regular basis and assist the CFO for administrative and logistic support;
  • coordinating with department’s General Managers and team heads for submission of regular monthly management reports;
  • overseeing and coordinating division’s monthly expenditure budget and forecast; and
  • performing any other duties as assigned by the Authority.

 

You should:

  • possess a recognised university degree or equivalent, preferably in business administration, secretarial studies or other related discipline;
  • have at least 8 years of relevant experience in sizable organizations;
  • be a good and mature team player and possess strong organization, presentation, interpersonal and communication skills;
  • have sensitivity to confidential matters and numbers;
  • be able to work independently and cooperatively with colleagues at all levels and in different disciplines;
  • possess a high level of proficiency in computer applications; and
  • be proficient in oral and written communication skills in English and Chinese.



For interested parties, please submit your application with detailed CV on or before 19 January 2020.  Applicants are encouraged to submit their applications as soon as possible.  The review of applications will continue until the post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information 

http://www.westkowloon.hk or contact 

Ms. Polly Law at 2200-0329



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