West Kowloon Cultural District Authority

Collection Archivist (Ref:19247)

Hong Kong Island (Cyberport Office)

The M+ Research Centre will be a core element of the museum. It will house M+’s Archives and Library and has the aim to become a key resource for scholars and researchers in Hong Kong and the region. Its activities will be led by the Head, Archives and Library, who will oversee the overall development and operations of the Centre. Working as part of the Archives and Library team and closely with other museum teams, the Collection Archivist will be the key person responsible for managing the archives acquired by M+ as part of its collections.


You will be responsible for:

  • providing leadership, planning and management for the Collection Archives team, including overseeing staff and managing budgets;
  • working with the Head, Archives and Library, and with museum stakeholders, in the development and implementation of policies and procedures for the acquisition, arrangement and description, preservation and storage, and accessing of the M+ Collection Archives;
  • co-ordinating with Curatorial and Registration colleagues to facilitate the acquisition of archival material into the M+ Collections in accordance with international standards;
  • collaborating with Curatorial, Learning and Interpretation, Exhibitions and other programme-related staff in the using the Collection Archives in exhibitions and other museum programmes;
  • serving as line manager for the Collection Archives team and ensuring co-ordination of resources with the rest of the Archives and Library team, including in relation to management of the M+ Research Centre;
  • working with cross-museum colleagues to ensure the Collection Archives are an integral part of the M+ open data project and the M+ Collections website, and on digitisation and other digital access projects;
  • working with the Archives and Library team to organise professional and general-interest events as part of the M+ Research Centre public programme; and
  • maintaining the professional and technical awareness of the Collection Archives team by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies and conferences.


You should:

  • possess a postgraduate qualification in Archives Management or a closely related discipline;
  • have at least 7 years’ experience working as archivist or in an archives setting, preferably in a museum or similar cultural institution;
  • demonstrate proven evidence of strong leadership, staff management, budgeting, project management and organisational skills;
  • have demonstrable experience of working with internal and external stakeholders to deliver projects within tight timeframes and under pressure;
  • possess extensive knowledge of archival cataloguing standards and principles and expertise in the implementation, operations, and development of archival and collection management cataloguing database systems;
  • have extensive knowledge of and experience in archival preservation and storage;
  • ideally, have experience and proficiency in the management and preservation of born-digital archives;
  • have experience in outreach and programming, including but not limited to exhibitions, public programming, and archival education;
  • ideally, have experience in working with architectural, design, or artist archives, and have an interest in contemporary visual art, architecture, design or moving image;
  • show evidence of continued professional development and engagement with the wider archival and cultural management professions;
  • be able to work well independently as well as in a team environment;
  • have strong IT literacy, including proficiency in relevant archival software packages and databases; and
  • have excellent communication skills, written and verbal, including the ability to present information in a variety of formats, in English and preferably also in Chinese.

For interested parties, please submit your application with detailed CV and a cover letter outlining why you wish to be considered and where you believe your skills, experience and values meet the requirements of the position on or before 2 February 2020.

Applicants are encouraged to submit their applications as soon as possible.  The review of applications will continue until the post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us.

Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information

http://www.westkowloon.hk or contact

Ms. Amanda Tai at 2200-0116

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