West Kowloon Cultural District Authority

Administration Officer (Ref:19288)

20/12/2019
Hong Kong Island (Cyberport Office)




Reporting to the Head, Development, this is an important and dynamic role for an exceptional individual in the Museum Development and Membership team to maintain a smooth operation as well as stakeholder relationships focusing on memberships and sponsorships for M+ Museum.

 

You will be responsible for:

  • supporting the Head of Development to ensure smooth running of all business operations within Museum Development team;
  • providing a wide-range of administrative support to the Head, Development in a timely manner, such as consolidating records, financial reports and documentation, arranging travelling and meetings, preparing draft papers for management, project memos, and presentation materials;
  • coordinating with external and internal parties, stakeholders, clients and prospects when necessary;
  • providing support in financial and procurement exercises and ensuring all other accounting related matters are in compliance with the authority-wide policies;
  • active involvement in organisation of different types of events;
  • consolidating and monitoring the overall departmental financing situation by maintaining the internal record including budget, forecast and expenditure, and explaining the variance in a monthly report, as well as preparing reports for audit checking;
  • assisting in developing sponsorship proposals, presentation materials, membership products or any other relevant materials when required, and working with relevant teams to ensure information correctness and brand alignment;
  • supporting the overall project implementation and operations, logistics coordination and quality control; and
  • performing any other ad hoc tasks as assigned by the supervisor when required.

 

You should:

  • possess a recognised university degree or equivalent, preferably in Business Administration, Commerce or other relevant disciplines;
  • have minimum 3 years of relevant working experience, preferably in a commercial capacity in a sizable organisation;
  • have good project coordination and administrative skills with experience in handling budgets;
  • possess experience in handling procurement administration;
  • have strong administrative skills with meticulous attention to details;
  • be highly organised, reliable, resourceful, self-motivated and able to multitask and work independently with strong problem-solving skills;
  • be a fast learner with good working attitude and be able to work cooperatively with others;
  • be computer literate with experience in Word, Excel, PowerPoint, Outlook, with CRM and other computer skills considered an advantage;
  • be sensitive with numbers and possess experience in compiling different type of management reports;
  • have sensitivity to confidential matters; and
  • be proficient in oral and written communication skills in English and Chinese.



For interested parties, please submit your application with detailed CV on or before 5 January 2020.

Applicants are encouraged to submit their applications as soon as possible.  The review of applications  will continue until the post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us.

Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information

http://www.westkowloon.hk or contact

Ms. Amanda Tai at 2200-0116



Apply Back to Search Results



Go to top of page