West Kowloon Cultural District Authority

Administration Officer (Ref:19136)

31/12/2019
Kowloon (WKCDA Project Site Office)




You will be responsible for:

  • providing secretarial support to the General Manager, District Facility Services; including but not limited to organise & schedule appointments, take detailed minutes etc;
  • providing a wide range of administrative support to District Facility Services department, including but not limited to develop & maintain a filing system, office relocation, workstation for new hires, stationery ordering, process of claim expenses etc;
  • ensuring smooth operation of the department and managing daily workflows in a timely manner;
  • cooperating with internal departments for administration work and company events;
  • assisting in the preparation of reports for the department including financial reports, budget proposals, departmental procurement / payment administration as well as auditing checking;
  • ensuring timely preparation and processing of expense reports and invoices, and reviewing expenses submitted against company policies; and
  • assisting in preparation of meeting materials and presentations as and when required.

 

You should:

  • possess a recognised university degree or equivalent;
  • have around 5 years of secretarial and administrative experience, preferably in sizable organisations;
  • have knowledge in site co-ordination and vendor management;
  • be well organised with meticulous attention to details;
  • proficiency in Microsoft Office, especially in Microsoft Excel and Microsoft SharePoint;
  • have high proficiency in computer applications; and
  • be proficient in written and spoken English and Chinese.



For interested parties, please submit your application with detailed CV on or before 11 August 2019. Applicants are encouraged to submit their applications as soon as possible.  The review of applications will continue until the post is filled.

Data collected will only be used for job application processing. Your data may be accessed by our appointed recruitment consultants who have agreed to keep confidence of all personal data in not less than the standards applicable to us. Applicants not being invited for interview within 4 weeks from the submission date may assume their applications unsuccessful.

All related information will be kept up to 24 months and all personal data will be destroyed afterwards.

For more information 

http://www.westkowloon.hk or contact 

Ms. Shavian Ng at 2200-0329

 

 



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